Datasheet
Manual
Quick Start
|
Policy Patrol Disclaimers
Disclaimer & signature tool for
Exchange and Lotus Domino
Policy Patrol Disclaimers is a disclaimer
and signature tool for Exchange Server and Lotus Domino. The program
offers advanced user-based disclaimer & signature features such as
formatting, merge fields, HTML disclaimers with pictures & tables and
disclaimers as text attachments. Furthermore, Policy Patrol can avoid
adding multiple disclaimers when replying or forwarding and can position
signatures after the last entered message text. Policy Patrol works with
Exchange 2003, Exchange 2000 & Exchange 5.5, Lotus Notes/Domino and any
other SMTP mail server. If installed on Exchange 2000 or Exchange 2003,
Policy Patrol can add disclaimers to internal as well as external mails.
Policy Patrol is easy to install and configure, and its powerful rules
wizard allows you to create customized user-based rules by specifying
conditions, exceptions and actions. Each rule can be scheduled by date
and time. Policy Patrol ships with several sample disclaimer templates
and rules so that you can start adding disclaimers to your emails within
minutes after installation. Policy Patrol is used by companies such as
USA.net, Nissan, Daewoo, Targus, Canadian Pacific Railway, Lotto,
Fujitsu Services (Central Government customer) and many more.
Disclaimer & signature features include
Global & user based disclaimers
Formatted disclaimers with pictures and tables
Internal and external disclaimers
Merge fields & signatures
Custom disclaimer & signature positioning
Avoid multiple disclaimers
Disclaimers with link
Email branding
Condition based disclaimers
Send blind copy
Auto replies
Remote management
Disclaimers for Exchange 2003, Exchange 2000 &
Exchange 5.5 and Lotus Domino
User licensing
System requirements
Global & user based disclaimers
Policy Patrol allows you to define global disclaimers that are added to
every email, or to configure user-based disclaimers that are only added
to emails from specified users, groups, domains or public folders.
Formatted disclaimers with pictures and
tables
Policy Patrol can apply formatting to your disclaimers and
signatures, such as font type, size, color, bold and underlined. In
addition, pictures and tables can be included. For HTML disclaimers the
HTML source can be edited, which gives you the freedom to format your
disclaimers as you wish. Policy Patrol will add formatting for rich text
and HTML mails. If the disclaimer is added to a plain text email, no
formatting will be included. Policy Patrol also includes the option to
add a disclaimer as a plain text attachment.
Internal and external disclaimers
Policy Patrol can add disclaimers to external as well as internal mails
(if installed on Exchange Server 2003 or 2000). Since Policy Patrol can
distinguish between internally and externally sent mails, you can add
different disclaimers depending on whether the emails are sent
internally or externally.
Merge fields & signatures
By using merge fields such as user name, telephone number and email
address, you can configure one global signature that is personalized
according to the sender of the email. Merge fields can also make your
disclaimer more specific and therefore increase the strength of the
notice. For example, you can add the date the disclaimer was sent, or
the name of a supervisor that must first confirm an agreement in
writing. Policy Patrol includes user, message and date fields. The user
fields are taken from the user's properties in the Active Directory,
Exchange Server 5.5 or Lotus Domino.
Custom disclaimer & signature positioning
Policy Patrol can append or prefix disclaimers, but can also position
disclaimers & signatures after the last entered message text. This is
especially useful for signatures when replying or forwarding. Policy
Patrol supports this feature for different mail clients (e.g. Outlook
2000/2003/XP) and for different languages.
Avoid multiple disclaimers
By searching messages for an existing disclaimer, Policy Patrol can
avoid adding multiple disclaimers when replying or forwarding. For
instance if you reply to an earlier message you sent, there will not be
another disclaimer added to the mail since one has already been
included.
Disclaimers with link
Policy Patrol can add a disclaimer at the top of the message that links
to a disclaimer at the bottom of the email (one of the sample disclaimer
rules makes use of this feature). The bottom disclaimer can be added
only once whereas the top disclaimer can be added each time the message
is replied to or forwarded.
Email branding
Policy Patrol Disclaimers allows you to format your outgoing emails
using an HTML template, giving your email communications a professional
look. Email branding is not only pleasing to the eye, it also improves
readability and opens up a new marketing opportunity. By branding your
emails more like a website, you can add a column with links to company
news and calls to action. in this way, each email will become a
marketing message in an unobtrusive way. Policy Patrol ships with 10
sample templates. You can either edit these or create your own.
Condition based disclaimers
Policy Patrol can add or suppress a particular disclaimer depending on
certain conditions, e.g. a code in the subject (which can be removed
before it is sent to the recipient), a particular sender or recipient,
the existence of an attachment or a word in the subject or body.
Send blind copy
This feature can be used to save copies of messages in a particular
mailbox for monitoring or backup purposes, or to prove that a disclaimer
was added. You can specify a particular email address, select to send a
blind copy to the sender's or recipient's manager, or select a filter to
send the blind copy to. Furthermore by specifying conditions in the
rules wizard you can specify only certain emails to be copied, for
instance only messages that contain confidential content.
Auto replies
Policy Patrol not only allows you to send auto replies to web forms and
information requests, but also when messages are received for employees
that have left the company.
Remote management
Policy Patrol can be configured remotely by installing the Policy Patrol
Administration console on a remote machine and connecting to the Policy
Patrol installation. If you have more than one installation of Policy
Patrol, you can administer all installations from the same
Administration console.
Exchange 2003, Exchange 2000 & Exchange
5.5 and Lotus Domino
Policy Patrol works with Exchange Server 2003, Exchange 2000 & Exchange
5.5 (or Windows Small Business Server), Lotus Domino and any other SMTP
mail server. The product takes full advantage of the Active Directory
structure, which enables you to select users, groups, public folders,
domains and contacts from the Active Directory, and to retrieve user
properties for merge fields. If you do not have Active Directory, Policy
Patrol can also retrieve users & groups and their properties from
Exchange Server 5.5 and Lotus Domino. Alternatively you can manually
input users or import users from a text file.
Policy Patrol can add disclaimers to emails sent from Outlook, Outlook
Express, Outlook Web Access and handheld devices such as Blackberry; as
long as the message is sent via the Exchange Server or Lotus Domino
Server, Policy Patrol will add a disclaimer.
User licensing
Because Policy Patrol allows you to select which users to enable rules
for, you are not forced to purchase licenses for all your users. If you
only wish to add disclaimers for a limited number of users, you can
simply create a connector that retrieves these users, and you will only
need to purchase licenses for these users.
System requirements
To use Policy Patrol you require the following:
Microsoft Windows 2000 Professional or (Advanced) Server, Windows XP
Professional or Windows Server 2003.
Microsoft Exchange Server 2000, Exchange Server 2003 or Exchange Server
5.5 (or Windows Small Business Server), Lotus Domino or other mail
server.
Microsoft .NET Framework 1.1 (if you do not have this installed the
Policy Patrol installation will download this for you).
|
|
Evaluation |
|
Download a 30 day
evaluation version of Policy Patrol Enterprise and try it for
yourself. Works with Exchange Server or Lotus Domino Server. |
|
Evaluation download
 |
| |
|
